Privacy and Cookie Policy

DATA PRIVACY NOTICE FOR MEMBERS, SUPPLIERS AND CLIENTS

Introduction

The Insulating Concrete Formwork Association is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The rules on processing of personal data are set out in the General Data Protection Regulation(the “GDPR”).

 

1. Who are we?

The Insulating Concrete Formwork Association (henceforth referred to as ‘the ICFA’) is the data controller. This means we decide how your personal data is processed and for what purposes.

ICFA Members

For all data matters, please contact the executive responsible for your group in the first instance.

Non Members

For all data matters, please contact the ICFA Chairman in the first instance
 

2. The purpose(s) of processing your personal data

We use your personal data for the following purposes:

  • To contact you about your company’s ongoing relationship with the ICFA and to issue invoices regarding ICFA membership, should you be the relevant company contact to handle these matters according to our records.
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  • To contact you about promotional opportunities for your company as appropriate, such as media appearances, sales leads, should you be the relevant company contact to handle these matters according to our records.
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  • To contact you about relevant opportunities for both you and your company, such as events, tradeshows, discounts, funding opportunities and industry news.
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  • To occasionally invite you to participate in industry-specific data gathering exercises — e.g. polls and surveys.
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  • To contact you about key ICFA activities, to introduce new ICFA members and/or provide key updates about the activities of ICFA members as is deemed appropriate by the ICFA.

 

3. The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, the amount of data we hold varies depending upon the individual and the time and date at which it was acquired. At most, we process the following categories of your data:

Personal data Members

  • Name
  • Work address
  • Home address (if supplied)
  • Work email address
  • Private email address (if supplied)
  • Job title
  • ICFA meetings, events, webinars and tradeshows

Personal data Non members

  • Name
  • Work address
  • Home address (if supplied)
  • Work email address
  • Home address (if supplied)
  • Private email address (if supplied)
  • Job Title

Your personal data was obtained via one or more of the following:

  • It was supplied directly to us by a company you work for as a contact we could approach on particular matters relating to ICFA membership.
  • It was submitted online via the ICFA web site

4. What is our legal basis for processing your personal data?

  • We have your consent as a data subject either member or non-member according to our records.
  • Processing contacts of member companies — when readily supplied and consent is understood — is necessary for the ICFA to fulfil its contractual duties and otherwise as a membership organisation.

More information on lawful processing can be found on the ICO website.

5. Sharing your personal data

Your personal data will be treated as strictly confidential, and relevant information will be shared only with:

  • The ICFA’s Members whose details can be found on the ICFA website at http://www.icfa.org.uk/association-membership/

6. How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data:

  • Whether consent has been given.
  • Whether the company you work for is a member, pending member or potential member of the ICFA.
  • Whether a record of your interactions with the ICFA is necessary in order for the ICFA to continue to efficiently perform its core duties and activities as a membership organisation.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of the personal data that we hold about you.
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date.
  • The right to request your personal data is erased where it is no longer necessary to retain such data.
  • The right to withdraw your consent to the processing at any time, giving the BPF a reasonable amount of time to action that request. In cases where consent was not the sole lawful basis upon which the ICFA was processing your personal data, we may contact you to establish an alternative point of contact for your company or organisation, if reasonably required by the ICFA in order to fulfil its duties.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data (i.e. where processing is based on legitimate interests, direct marketing or processing for the purposes of research and statistics).
  • 8. Transfer of Data Abroad

    If any data is held by service providers to the ICFA (see section 6) for any reason, it may be held abroad. As data controller, the ICFA takes reasonable steps to ensure that any service providers that hold personal data that was submitted to the ICFA comply with GDPR regulations.

    9. Further processing

    If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

    10. Changes to our privacy policy

    Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

    11. How to make a complaint – Members and Non Members

    To exercise all relevant rights, queries or complaints, in the first instance please contact:

    The ICFA Chairman by email on c.stride@btinternet.com

    If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.

Cookies Information

A ‘cookie’ is a small text file that is placed on a user’s computer hard drive by a website. There are several types of cookie and the most common are often referred to as ‘session’ cookies. These are used to keep track of information needed by a user as they travel from page to page within a website. These cookies have a short lifetime and expire within a few minutes of the user leaving the site.

What cookies do we use?

The company website uses Google Analytics, a web analytics service provided by Google Inc., which uses cookies to help a website analyse how users use the site. The information generated by the cookie about your use of this website (including your IP address (we have set the feature to make IP address anonymous where possible before processing by Google) will be used by Google for evaluating your use of the website on our behalf. We only use this data to create statistical reports.

What about third party cookies?

We may embed content from third parties such as YouTube, Facebook and Twitter to our website. These sites may deliver their own cookies. We do not have any control over these third-party cookies and you should visit their websites to find out more about their use of cookies.

How I restrict or delete cookies?

Internet browsers normally accept cookies by default, but you may refuse the use of cookies by selecting the appropriate settings on your browser. The website www.allaboutcookies.org (run by the Interactive Marketing Bureau) contains step-by-step guidance on how cookies can be switched off by users. However, please note that if you do this you may not be able to use the full functionality of this website. To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout

Date Policy Created: 25th May 2018

Date Policy Last Updated: 25th May 2018

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To speak on a specific matter with the chairman of the ICFA:

TEL: 01403 701167
EMAIL: c.stride@btinternet.com